Usually, any event, whether it’s a wedding, business meeting, or just a casual get-together, requires much detail in planning. One aspect of planning an event is making sure one has enough seating and table space. But how many tables and chairs should be rented? The cost varies by different factors, and familiarity with these will enable you to budget for your event. In this guide, you will learn everything you may need to know about the cost of tables and chairs rental, including average prices as well as additional charges, and how to save money.
This pricing structure gives you a good starting point when budgeting for your event. 
Average Rental Prices for Tables and Chairs
The price for renting tables and chairs changes so much that depends on the type of furniture and rental company. Here is a simple list of average prices you might see:- Chairs: The rate to rent chairs generally falls within $2-$20 per chair, although the cheapest will probably be basic folding chairs while fancier Chiavari or ghost chairs will have higher prices.
- Tables: Generally, the cost of renting tables ranges from $7 to $15 per table. Cocktail or bar tables usually cost between $10 and $95 depending on how they are made and what they are made of.
- Package deals: Most rental companies offer package deals with a table and chairs. These usually cost between $25 and $75 and are ideal for larger events.
| Item Type | Average Cost per Day |
| Standard Chairs | $2 – $5 |
| Premium Chairs | $8 – $20 |
| Standard Tables | $7 – $15 |
| Specialty Tables | $65 – $95 |
| Package (Table + 8 Chairs) | $25 – $75 |
Other Expenses to Factor in When Renting Tables and Chairs
Base rental prices are always critical when planning your budget. Other additional fees you should be considering include:- Delivery Charge: Most companies usually charge for delivery. Charges differ according to the distance traveled, and in some cases, according to items rented. It could cost anywhere from $50 to $150.
- Setup and takedown fees: These charge for any service you request that gets the furniture set up, then take the same to go. Money depends on complexity and charges range between $100 and 300.
- Linens and Accessories: If you want tablecloths, chair sashes, or any decorative items, that will all add to your rental fee. Table linens cost $5-$20 per table, and chair sashes are about $2-$3 per chair.
Factors That Affect the Cost of Rent Tables and Chairs
Several factors influence how much you’ll pay to rent tables and chairs:- Type of Event: Formal events like weddings may have higher rental costs due to the demand for premium furniture styles.
- Quantity Needed: The number of tables and chairs required can lead to bulk discounts. Renting in larger quantities often results in lower per-item costs.
- Rental Duration: Longer rental periods might incur higher costs but could also qualify for discounts. Always clarify the rental terms with your provider.
- Seasonality: Prices may fluctuate based on peak event seasons (like summer weddings), so booking early can help secure better rates.
How to Save Money When Renting Tables and Chairs
If you want to save money when renting tables and chairs, think about these tips:- Compare Quotes: Be sure to call a few rental companies to compare your best deals in your area.
- Consider Off-Peak Rentals: Try to have your event during off-peak times when demand is lower. This can save a lot of money.
- Package Deals: Inquire about package deals which could include tables, chairs, linens, and other items. Perhaps the rental companies might agree to give discounts on packaged services.
- DIY Setup: If one can set things up and take them down alone, or even with a group of friends, one saves extra money from not hiring the latter services.
- Borrow instead of rent: For an informal occasion, borrow tables and chairs from friends or family members, and don’t pay rent.
Final Words
You can afford to rent the tables and chairs for the event. You can now know what influences the pricing of renting, and hence, you will know when it is time to factor in those extra fees while saving some money on your way by applying some of these tips on how to get the right furniture for your event. Be it a small party or a big wedding; knowing how much to rent your tables and chairs can give you smart decisions to spend within your budget.FAQs
- How much does it cost to rent tables and chairs?
- What factors affect the price of renting tables and chairs?
- Are there additional fees when renting tables and chairs?
- How can I save money on renting tables and chairs?